The time management matrix

  Urgent Non-urgent
Important

I

Activities

  • Crises
  • Pressing problems
  • Deadline-driven projects

Results

  • Stress
  • Burnout
  • Crisis management
  • Always putting out fires

II

Activities

  • Prevention, PC activities
  • Relationship building
  • Recognising new opportunities
  • Planning
  • Recreation

Results

  • Vision, perspective
  • Balance
  • Discipline
  • Control
  • Few crises
Not important

III

Activities

  • Interruptions
  • Some calls, mail, reports, meetings
  • Popular activities

Results

  • Short term focus
  • Crisis management
  • Reputation-chameleon character
  • Sees goals and plans as worthless
  • Feels victimised, out of control
  • Shallow or broken relationships
  • Total irresponsibility
  • Fired from jobs
  • Dependent  on others or institutions for basics

IV

Activities

  • Trivia
  • Some calls, mail
  • Time wasters
  • Pleasant activities

Results

  • Total irresponsibility
  • Fired from jobs
  • Dependent  on others or institutions for basics

Criteria for a quadrant II planning tool

Becoming a quadrant II self-manager

Stewardship delegation

Paradigms of interdependence

The emotional bank account

Deposits

Every P problem is a PC opportunity